Bid Coordinator
Mito, Hungary
Job Description
At Mito Digital, our goal is to design and deliver human-centered, best-in-class digital solutions. We have been working with enterprises from around the globe for more than 10 years, in industries such as telco, lottery, ecommerce, and aviation. But in order to secure new business opportunities, we will need your help with timely and high-quality bid proposals.
As a Bid Coordinator your primary responsibility is to oversee the proposal process from start to finish, coordinating with subject matter experts to gather and articulate key information, editing and rewriting content, and delivering completed proposals against RFP deadlines. You will also be in charge of managing the handoff to the contracting and delivery team, keeping track of bid activities, and helping to improve the effectiveness and quality of sales processes and tools. Feeling like a qualified prospect yet?
Your tasks will be:
- Manage strategic proposal process by establishing priorities and target dates for information gathering, writing, review, and approval.
- Review RFP and coordinate with stakeholders to provide questions back to prospects in order to better understand requirements and create a more complete, competitive response.
- Coordinate with subject matter experts across the organization of the business for needed information (aka the right information, at the right time).
- Manage handover to contracting and delivery teams after a successful bid acceptance.
- Document key drivers and objectives of the potential client and ensure that they are addressed in the proposal in conjunction with the global sales team.
- Edit documents for spelling, grammar, style, and content, and reword existing content where relevant. AI assist tools can always assist you in finding the right words.
- Deliver completed written proposal responses against RFP deadlines, and ensure delivery of proposal, whether via email, through a sourcing site, printed/shipped, or by other means (except for maybe pigeon post).
- Track bid activities, and administrate all proposals in our CRM system (HubSpot), updating their status periodically (well, except for maybe marriage proposals)..
We need you to have:
- Strong attention to detail, with the ability to ensure that all proposals are compliant and meet the client's requirements.
- Strong problem-solving skills, with the ability to identify issues and find effective solutions.
- Project management experience, with the ability to manage multiple threads and several stakeholders simultaneously.
- A solid command of the English language, as well as fluency in Hungarian.
- Experience in the Software Development industry this is what we do, after all.
- Experience with public procurement contracting process and compliance requirements.
Benefits
What do we offer?Plenty of challenges. And endless resources to meet them.
- All four of our business units work on impactful projects throughout the world. Your efforts can and will make a difference in people’s lives, whether they’re booking a plane ticket or want to be delighted by a funny commercial on TV.
- World-class work requires world-class working conditions. Like a beautiful office in downtown Budapest, MacBooks (if you prefer so), coffee (if you prefer so), fruit (who doesn’t like that), beer, whatever.
- Hybrid working environment, so you can work from home when you need to, though to keep everything and everyone on track, we do like to meet in person and spend some days at the office.
- Our Level Up system will reward your professional progress with extra days off every year.
A community
- Mito has always been a place where the only thing we take seriously is work, so you’ll be able to have fun and meet great people like yourself.
- From Hackathons to office parties and Easter egg hunting for the kids, we love to spend time together either to get to know each other better or just to...you know. No reason.
- Dogs are super welcome at the office, and have been ever since Mito’s inception.
The freedom to shape your benefits
- Whether you’re into individual or team sports, looking for a new set of running shoes, or a gym pass, you can use your flexible personal budget to cover it. You may also use it to improve any of your talents, whether it's studying German, JavaScript, or how to fix a gas leak. We’ll chip in to take care of your medical expenses, if needed. Additionally, personal budgets can also cover commuting (fancy bike helmet included).