Bid Manager
Mito, Hungary
Job Description
At Mito Digital, our goal is to design and deliver human-centered, best-in-class digital solutions. We have been working with enterprises from around the globe for more than 10 years, in industries such as telco, lottery, ecommerce, and aviation. But in order to secure new business opportunities, we will need your help with timely and high-quality bid proposals.
As a Bid Manager, your primary responsibility is to oversee the proposal process from start to finish, coordinating with subject matter experts to gather and articulate key information, editing and rewriting content, and delivering completed proposals against RFP deadlines. You will also be in charge of managing the handoff to the contracting and delivery team, keeping track of bid activities, and helping to improve the effectiveness and quality of sales processes and tools. Feeling like a qualified prospect yet?
Your tasks will be:
- Manage strategic proposal process by establishing priorities and target dates for information gathering, writing, review, and approval.
- Review RFP and coordinate with stakeholders (Mito Digital and within Mito Group) to provide questions back to prospects in order to better understand requirements and create a more complete, competitive response.
- Coordinate with subject matter experts across the organization of the business for needed information (aka the right information, at the right time).
- Articulate and present updates to stakeholders on the strategic bids he/she is leading, and make recommendations on the way forward when needed.
- Manage handover to contracting and delivery teams after a successful bid acceptance
- Document key drivers and objectives of the potential client and ensure that they are addressed in the proposal in conjunction with the global sales team.
- Work with the Mito Communications team for content and design elements when needed. Top-notch digital interfaces are what we do best, after all.
- Edit documents for spelling, grammar, style, and content, and reword existing content where relevant. AI assist tools can always assist you in finding the right words.
- Deliver completed written proposal responses against RFP deadlines, and ensure delivery of proposal, whether via email, through a sourcing site, printed/shipped, or by other means (except for maybe pigeon post).
- Track bid activities, and administrate all proposals in our CRM system (HubSpot), updating their status periodically (well, except for maybe marriage proposals)..
- Analyze results (Lessons Learned) and make suggestions to increase the effectiveness and quality of the proposal process. New ideas are always very welcome here.
We need you to have:
- Strong attention to detail, with the ability to ensure that all proposals are compliant and meet the client's requirements.
- Strong problem-solving skills, with the ability to identify issues and find effective solutions.
- Strong (2-4 years) project management experience, with the ability to manage multiple threads and several stakeholders simultaneously.
- A solid command of the English language, as well as fluency in Hungarian.
- You must be resilient in the face of rejection and obstacles, and be able to bounce back quickly from setbacks. Don't worry, we will provide a safety net that is both flexible and strong enough to support you.
- Experience in the Software Development industry this is what we do, after all.
- Experience with Közbeszerzési Eljárások contracting process and compliance requirements.
Benefits
What do we offer?Personal Budget
Annual budget for every employee, one can account for services and products from areas of Health, Sport, Self-development and Travel.
Home Office
The best of both worlds. We want to make sure to provide a way of working that adapts to your needs and fits your projects as well. As a rule of thumb, everybody works two days per week from the office. The other three depend on you, your manager and the stuff you and your team are busy with.
Flexibility
9 to 5(ish). Or 10 to 6. Or whatever. You can manage your time quite flexibly, if you do everything the others need, on time.
Health
They say an apple a day keeps the doctor away, so you’re probably going to be fine, since we have free fruits and snacks every now and then. In case you still need medical treatment, we provide extra coverage for you.
Learning environment
Mito Hackathons, Mito Academy, Mito Brainy, Mito Showcase. There’s a lot of events to keep our knowledge fresh we know we should invest more time in naming them.