Job Summary
The HR Administrator will work as part of a team providing administrative support as required within the HR department. The purpose of the role is to assist the HR officers and the HR lead by providing accurate and timely administrative support.
Key Tasks and Responsibilities
To assist the HR department with the administration tasks involving new starters, leavers, maternity, promotions, etc. such as: Reference requests, preparing offer letters, preparing contracts, preparing new starter packs etc.
- · Supporting the work of the HR department
- · Assisting with the onboarding and exiting of all employees
- · Assist with maintaining up to date records on the companies HR personnel system (EMA) -
- · Ability to demonstrate a high degree of accuracy and attention to detail and have excellent communication, organisational and interpersonal skills.
- · Ability to use own initiative, prioritise own workload.
- · Methodical, detail oriented
- · Able to work on tight deadlines.
- · Team Player
- · Able to work under pressure and manage time effectively.
- · Flexible on working hours.
Main Duties
- · To provide HR administrative service to the whole Human Resources Department
- · Enter data into transcosmos’s online HR personnel system (EMA) and ensuring data quality.
- · Ensure administrative processes are undertaken in line with policy and all personnel records are up to date; both paper-based records and also personnel system records for regular audits
- Accurately maintain People-related data and personnel files, ensuring confidentiality
- · Provide answers confidently based on data and understanding of policy and process.
- · Prepare and send any (physical) correspondence required to complete processes in an accurate and timely fashion.
- · Work collaboratively with other member of the department to deliver a good service.
- · Assist with the Administration of the companies benefit programs: to include ensuring new employees receive all the relevant information and exiting employees are terminated accordingly.
- · Provide accurate and timely responses and communication with the company’s workforce, responding to queries and requests as appropriate.
General Functions:
- · Ensure that all documentation/letter templates for HR and Recruitment related functions are kept up to date.
- · Assist with specific HR projects e.g., updating job descriptions, as and when required.
Requirements
Skills / Attributes Required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Technical:
- · Proficiency in with various software applications program including Microsoft Word, Excel, Power point and Outlook and capacity to learn new technology/systems.
- Behavioral:
- · Proven and effective administrative skills
- · Excellent written and verbal communication skills with the ability to communicate professionally and confidently at all levels, both externally and internally
- · The ability to gain respect and confidence from co-workers and appropriate management teams.
- · An attitude of courtesy, confidentiality, friendliness, and helpfulness
- · Flexible, adaptable, organised, and able to work to tight deadlines where required.
- · Detail oriented
- · Able to maintain self-motivation and can manage several tasks accurately and reach completion in a timely manner.
- · Willingness to learn new skills and to show initiative.
- · Superior organizational, communication and coordination skills
- · Can work independently, under minimum supervision.
- · Proven track record of strong attendance and dependability.
- · Proven and effective administrative skills
- · Understands how to handle, resolve, and escalate enquiries; passes on information promptly Understands how to work effectively in a team to deliver.
Qualifications [EDUCATION and/or EXPERIENCE]
strong administrator, ideally with experience in HR already, studying an HR qualification is advantageous/ seeking a first step into HR
Languages
Fluent English (Speech, Written, Reading, Comprehension) B2 or higher.
Benefits
Transcosmos is proud to offer a fantastic and unique working environment, built on a successful family culture of ambition, experience and teamwork. We are proud t